Time-saving techniques

There are several ways in which you can save time when designing or working with your documents The combination of text and pictures. Also called a Publisher DTP file..

Documents

Create paragraph styles The name for a particular type of paragraph with its own set of features, for example, font, alignment, bullets and indents. for the styles that you use frequently.

Shortcut menus

All objects in Publisher have a shortcut menu available by right-clicking on the object. This menu contains many of the most common menu commands for that object.

Buttons

Use the shortcut buttons to gain quick access to many of the menu commands.

To turn to the first or last page of a document, use the First Page and Last Page tools, instead of scrolling through the document one page at a time.

Paragraph styles

When working on a document with several paragraph styles, set up a following paragraph style to speed up the process of styling your text. For example, set Body Text to always follow Subhead. Use the Next Style option on the Edit Paragraph Style dialog box to specify the following paragraph style.

Assign function keys to frequently used paragraph styles so that you can style your text without using the tools and menus.

Style your text by choosing a style from the paragraph style drop-down list box.

Colour palette

Modify the colour of text, frames and graphics by clicking on the colour palette A set of colours available to your Publisher documents. You can create more colours to add to the colour palette, or you can delete colours if you do not want to use them. When you save a document, the colour palette is saved as part of the document, with any changes that you have made. Each document can be saved with a different selection of colours in the palette. at the bottom of the Publisher window, instead of using the dialog boxes A window used to supply information to Publisher..

Hiding pictures

When working on a document with several pictures, PowerText objects or OLE A way to transfer and share files between Windows applications. OLE lets you produce a document consisting of information created in multiple applications. objects, hide them to speed up the rate at which the screen is redisplayed. Use Show Graphics on the View tab of the Preferences dialog box to turn the display of pictures, PowerText, OLE objects and decorative borders on and off.

Graphics

If you want to use drawn graphics within the text, wait until the text is finalized before putting them in. Otherwise, you may find that the relative position of the text to the graphics changes during text editing and reformatting, and you may then have to spend time repositioning the graphics.

Remember that when you resize a frame, any graphics objects it contains are rescaled to fit the new frame A shape used to hold text, pictures, graphics, PowerText or OLE objects. size. You can resize a frame without rescaling the graphics objects by holding down Ctrl while dragging on the frame handle Small squares on the edges and corners of a selected frame that are used for sizing or rotating. to resize it.

PowerText

To edit PowerText, double-click on the PowerText to display the PowerText dialog box. Remember you can always save frequently-used PowerText for use again and again.

Keyboard shortcuts

Learn the keyboard shortcuts A key or key combination that you press to carry out a command or action. If a menu command has a keyboard shortcut, the key combination is listed to the right of the command name on the menu.. Many people find they can work faster using the keyboard, once they are familiar with the software.

Clipboard

Don't forget that you can cut To move a block of text, a frame or a graphic from the page onto the Clipboard so that you can transfer it to another location., copy To place a block of text, a frame, or a graphic onto the Clipboard without removing it from the page, so that you can transfer it to another location. and paste To insert the contents of the Clipboard into a document. between your documents.

Use the Clipboard A temporary holding place for a block of text, a frame or a graphic that has been cut or copied. and the Paste Special command from the Edit menu to paste information created in other OLE supporting programs into your Publisher documents. You will then gain fast access to the features of another application without having to leave Publisher.